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How not to get caught out and be IT compliant
Andrew Bricknell covered the basics of software licensing and data protection compliance.
Andrew Bricknell advises delegates at BSAVA Congress

Andrew Bricknell covered the basics of software licensing and data protection compliance within the practice arena in his lecture given for the Management Stream at BSAVA Congress.

He started by discussing software licensing pointing out that keeping within the law in this area is a minefield as the requirements are very confusing. He emphasised that you should always purchase from an authorised software provider and always read the small print when installing it.

Software licenses always have conditions applied to them, they will specify how many copies you may have and what sort of organisation can use the software. It is also important to have the correct license depending upon whether you are using traditional desktop/ server applications or cloud or hosted software via the internet.

It is important to buy software from a recognised source as illegal software can expose you to viruses and Trojans as well as prosecution if the original provider discovers that you are using their product illegally.

Consolidate all your software, keep a register and appoint a person responsible. Make your software work for you have a policy manual for employees, enforce the rules as well as continually updating them.

Andrew then went on to talk about data protection. The Data Protection Act 1998 is the key piece of legislation relating to how your business uses data and applies to personal information that you store in your systems. Any information you gather must be accurate, up-to-date and deleted when no longer needed.

Data must be secure at all times and only accessible to people who have the permission to see it. Individuals must also have permission to pass it on to another source and staff must not discuss it with people not allowed access to this confidential information.

Clients have the right to see their personal data but you can charge them £10 and have 40 days in which to provide it. They can also ask for their details to be altered.

A data breach can lead not only to business reputation damage but also legal action. Therefore it is important to practice good data protection - identify it, store it and be able to retrieve it. Put systems, procedures and policies in place to reduce the chance of a data protection breach.

Delegates were then told about the new EU General Data Protection Regulations which will come into force in May 2018. Even with Brexit on the horizon, these regulations will still affect UK businesses and we need to be prepared. Failure to comply could lead to fines of up to four per cent of a businesses global turnover.

The regulations dictate the type and the processing of personal information that a business can hold and they will affect every member of staff all of whom will have a responsibility for ensuring personal data protection within the business.

This is a very complex field and Andrew advised the audience to seek advice from their software providers so that they could ensure that they are fully compliant within the next 15 months.

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Vets to run marathon for World Animal Protection

News Story 1
 Two recently graduated veterinary surgeons will be running the London Marathon in April to raise money for the charity World Animal Protection.

Alex Bartlett and Maeve O'Neill plan to run the race together if they are given the same start times.

Dr O'Neill said: "You're always limited in what you can do to help animals, so it is nice to raise money for a charity that helps animals around the world."

Dr Bartlett added: "I have never run a marathon before and am excited to run my first one for such a good cause!"

Both Dr Bartlett and Dr O'Neill have fundraising pages online. 

Click here for more...
News Shorts
BSAVA releases new Guide to Procedures

The British Small Animal Veterinary Association (BSAVA) has published a new edition of its Guide to Procedures for Small Animal Practice.

It has added four new procedures; cystostomy tube placement, endotracheal intubation, point-of-care ultrasound and wet-to-dry dressings.

BSAVA says that it is an essential step-by-step guide to diagnostic and therapeutic procedures performed in practice. The textbook includes new images and illustrations, as well as high-definition videos for use prior to procedures.

Nick Bexfield and Julia Riggs, editors of the new edition, said: "We have built upon the success of the previous editions by responding to the feedback received from the BSAVA readership, and hope this new guide helps to further increase the confidence and accuracy with which these procedures are performed."

Print copies are available in the BSAVA store, with a digital version in the BSAVA library.